Consor Engineers

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Administrative Assistant

Job Locations US-TX-Dallas
ID
2024-3729
Category (Portal Searching)
Administrative/Clerical

The Opportunity

CONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Dallas office. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.

Essential Duties & Responsibilities

  • Welcomes and assists in-person visitors
  • Candidate must be able to work from the office five days a week
  • Answers, screens, and forwards incoming phone calls pleasantly and professionally
  • Receives, sorts, and distributes daily office mail
  • Prepares and distributes emails, correspondence memos, letters, faxes, and forms
  • Assists and coordinates office events and meetings
  • Maintains electronic and paper files, records, and reports
  • Maintains office supplies and equipment inventory by checking stock and anticipating needed supplies
  • Receipt and expense report reconciliation
  • Scanning, uploading, filing, and reconciling various documents
  • Maintains company vehicle log and upkeep of vehicles
  • Ensures the proper presentation and upkeep of shared space and common areas, including reception area and kitchen
  • May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations

Required Credentials

  • High School diploma or equivalent.
  • 2+ years in an administrative role
  • Proficient knowledge of MS Office Suite: Word, Excel, PowerPoint, and Outlook
  • Strong attention to detail and organizational skills
  • Must maintain a positive, outgoing, and upbeat personality
  • Excellent written and verbal communication skills
  • Ability to multi-task and initiative to identify needs and see them through to completion
  • Maintain a high level of professionalism and integrity daily

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Consor is a North American water and transportation infrastructure consulting firm focused on going above, below, and beyond the surface to move people and communities forward. Our diverse teams tackle tough challenges to create inspiring communities together.

We are deeply committed to investing in our people—together we are stronger, more innovative, and able to fulfill a vision that makes a true difference. We offer a competitive pay structure and comprehensive benefits package including 401(k); a company-paid employee assistance program; generous PTO; medical, dental, and vision benefits; and paid life and disability insurance. While we count on our teammates to work hard, we also trust each other with the flexibility to prioritize ourselves, care for our families, and live life outside of work.

Our core values define our culture and the key behaviors we strive to exhibit everyday: Collaboration – every drop makes an impact: when we intentionally listen to a wide range of ideas and views, better solutions are created; Integrity – taking care of each other unites us: we build trust from individual acts, every day and in everything we do; and Grit – determination drives us forward: regardless of title, we roll up our sleeves to get the job done well.

People choose Consor because they know they’ll get a better experience—and be better for the experience—whether they’re a teammate, a client, or an external partner. If this sounds like a place you could see yourself shining, apply today and let’s make an impact together!

Diversity Statement (EEO)

Consor is proud to be an equal opportunity and affirmative action employer. We provide equal employment opportunity and nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964 and similar laws in the states in which we have employees. If you need more information or special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at 888-451-6822. Persons with hearing and speech impairments may contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.